1. The college elearning coordinator uses the New Course Submission Form in the college ELC MyWAOL account. WAOL applies a new WAOL ID number to the course and gives that number to the college. This WAOL ID number is the key to attaching students to the correct classroom. 

2. The instructor uses his or her MyWAOL account to fill out an Intent to Teach form EACH QUARTER. This request is sent to the college ELC for approval. Once approved, WAOL creates a named classroom for that quarter. The instructor can copy the classroom content into this named classroom shell each quarter. 

3. The college that wants to enroll students in the class, puts the WAOL ID number in the class record each quarter. If the class is private, only one college uses the WAOL ID number, and only students who enroll at that college can get into the class. If the class is shared, multiple colleges will put the same WAOL ID number in the class record, and the class will be made up of students from any of those colleges. 

4. The WAOL ID number must be in the class record before students begin to enroll. Otherwise, the WAOL database will not pick up those enrollments. 

Sharing courses is unique to WAOL. Here's how it works: A college creates and submits a course to WAOL. Once this class is approved and assigned a WAOL Course ID number, other colleges can adopt the course and offer it to their students. 

The college adopting (or offering) the course assigns its own name and item number to the course. When the college builds the course in its student management system, they add the appropriate WAOL ID number. When a student enrolls into a course with a WAOL ID attached, the enrollment is entered into the WAOL database. When enrolled into a shared course, enrollments from multiple colleges pool together at WAOL and an automated system breaks them down into separate classrooms. The college that hires the instructor decides on the class capacity, and the college that enrolls the student pays an instruction fee to the teaching colleges.